Communication about general meetings

If a company convenes a general meeting some items of information must be made public, and should therefore be widely disseminated. Others just have to be made available on the company's website.

• Information to be made public and to be uploaded to eCorporate
  • In preparation for a general meeting (be it ordinary or extraordinary), issuers must publish, by means of a notice of general meeting, information about, inter alia:
    • the place, time and agenda (containing topics to be discussed and proposed resolutions) of the meeting;
    • the total number of shares and voting rights;
    • the right of shareholders to attend general meetings of shareholders.
  • the minutes of the general meeting must also be made public.

• Information to be made available on the website
  • documents to be put before the general meeting
  • a proxy form

  Important: these documents and forms must also be uploaded to eCorporate as appendices to the notice.

Regulated information

The notice and the minutes of the general meeting are regulated information.

Specific disclosure and storage obligations apply to regulated information:

1. Dissemination (or disclosure) – to be done using media and in a manner ensuring fast access to such information on a non-discriminatory basis to as wide a public as possible.
2. Storage - regulated information is to be made available on:
   • the issuer’s website;
   • eCorporate. Regulated information uploaded to eCorporate is automatically recorded in STORI.

Deadlines

Disclosure is to occur within the following deadlines:

• Notice: at least 30 days before the general meeting
• Documents to be put before the general meeting: no later than the date of the notice convening the general meeting
• Proxy form: from the day of publication of the notice to the day of the general meeting
• Minutes: within 15 days of the general meeting